Labor Services

The Philippine Overseas Labor Office (POLO) is located at Calle Serrano 161, Planta Baja, 28002 Madrid.

It is open from Mondays to Fridays from 9:00 am to 5:00 pm (No Noon Break), except on Philippine and Spanish holidays.

The POLO can be contacted by the following means:

The POLO provides the following services:

  • Verification of labor documents
  • Issuance of Overseas Employment Certificates (OECs)
  • Voluntary Membership of Overseas Workers Welfare Administration (OWWA)
  • Counseling (labor-related and psycho-social)
  • Welfare assistance
  • Repatriation assistance for active OWWA members
  • Skills upgrading and other livelihood training programs
  • Local job vacancy announcements

 

LABOR DOCUMENT VERIFICATION

The Philippine Overseas Labor Office (POLO) undertakes verification of labor documents such as employment contracts (individual and master), recruitment/manning agreements (including company registration), Special Power of Attorney (SPAs), and job orders/manpower requests, and other documents that may be required by Philippine Department of Labor and Employment (DOLE) and Philippine Overseas Employment Administration (POEA).

VERIFICATION FOR SPAIN- AND ANDORRA BASED EMPLOYERS

As of 27 April 2018

I. Documentary Requirements for Verification

If Employer is an Individual and Hiring a Domestic Worker*:

  1. POEA Standard Employment Contract; all pages signed by the Employer – 1 original and 1 photocopy
  2. Recruitment Agreement between Employer and Philippine Recruitment Agency; all pages signed by the Employer – 1 original and 1 photocopy
  3. Manpower Request/Job Order – 1 original and 1 photocopy
  4. Employee’s Philippine passport** – 2 photocopies of data page only
  5. Contrato de Trabajo – 2 photocopies
  6. Work visa and Salida or Resolución – 2 photocopies
  7. Employer’s Profile/Information Sheet (with Proof of Financial Capacity, e.g. Modelo 100, employment certification with compensation, or bank certification) – 1 original and 1 photocopy
  8. Police Clearance of Employer (Penales) – 1 original and 1 photocopy
  9. Employer’s DNI or data page of passport – 2 photocopies
  10. POEA license of Philippine Agency – 2 photocopies
  11. Passport of Philippine Agency Representative – 2 photocopies of data page

*Should be 23 years old and above
**Should be valid for at least 6 months

If Employer is a Company/Business Establishment and Hiring Only One Filipino Worker:

  1. POEA Standard Employment Contract; all pages signed by the Employer – 1 original and 1 photocopy
  2. Recruitment Agreement between Employer and Philippine Recruitment Agency; all pages signed by the Employer – 1 original and 1 photocopy
  3. Manpower Request/Job Order – 1 original and 1 photocopy
  4. Work visa – 2 photocopies
  5. Contrato de Trabajo – 2 photocopies
  6. Work visa and Salida or Resolución – 2 photocopies
  7. Employee’s Philippine passport** – 2 photocopies of data page only
  8. Copy of CIF – 2 photocopies
  9. Copy of DNI or data page of passport of employer or representative who signed the employment contract – 2 photocopies
  10. POEA license of Philippine Agency – 2 photocopies
  11. Passport of Philippine Agency Representative – 2 photocopies of data page

**Should be valid for at least 6 months

II. Verification Fees

For Individual Employer of Domestic Worker:

Verification fee is €45.00 (€9.00 each for Standard Employment Contract, Recruitment Agreement, Employer’s Profile, Police Clearance, and Resolución/Work Visa)

For Company/Business Establishment Hiring Only One Filipino Worker:

Verification fee is €45.00 (€9.00 each for Standard Employment Contract, Recruitment Agreement, Manpower Request/Job Order, Resolución/Work Visa, Business License)
For Employer/s Hiring More than 1 worker, verification fee is 27€ per document.
We only accept payment of fees in cash.

Please click the appropriate link to download and print the full list of requirements in English or Spanish.

ISSUANCE OF OVERSEAS EMPLOYMENT CERTIFICATES (OECs)

An Overseas Employment Certificate (OEC), is a requirement under POEA Rules and Regulations to help ensure that Overseas Filipino Workers (OFWs) are properly documented and protected.
Balik-Manggagawas (Returning OFWs) may apply for the issuance of OECs. This will exempt returning OFWs from paying travel tax and terminal fees at the Philippine airports.

Requirements for BM (OEC) Online Application:

  1. Status of applicant in Spain is temporal as indicated on his/her Tarjeta de Identitad de Extranjero (TIE).
  2. Should have an active email account. Applicant should create his/her online account at www.bmonline.ph
  3. If applying for the first time and from jobsite other than Spain or changed Employer while in Spain, please submit/present:
    • Contrato de Trabajo – 1 original and 1 photocopy (for verification/registration)
    • Employee’s Philippine passport* – 2 photocopies of data page only. *Should be valid for at least 6 months.
    • Employee’s TIE (Tarjeta de Identidad de Extranjero) – 2 photocopies
    • Employer’s DNI/data page of passport/or CIF (if employer is an empresa)/Nomina of employee – 2 photocopies
    • Proof of current employment (Nomina of employee/Latest contribution to Seguridad Social/Latest Vida Laboral) – 2 photocopies

Verification fee is €9.00 for the employment contract.
Cash payment of €2.00
OECs are valid for exit from the Philippines within sixty (60) days from date of issuance.
OFWs with existing BM accounts/previous OECs issued and are returning to the same jobsite and the same employer can apply for exemption online by opening their BM Online account and following the prompt or exemption.
Those with permanent resident (larga duración) and dependent (comunitario) status do not need to apply for OEC.
Click on this link to see a useful tutorial video for BM Online application.

VOLUNTARY MEMBERSHIP WITH OVERSEAS WORKERS WELFARE ADMINISTRATION (OWWA)

OWWA’s mandate is to guarantee the protection of the rights of OFWs and the promotion of their interests and well-being.
OWWA members may avail of benefits such as insurance coverage, loan packages, legal counseling/ assistance with employment problems, repatriation assistance services for distressed OFW members, airport assistance at NAIA and other similar services.
Membership is valid for two (2) years.

Requirements:

For new and renewal of membership:

  • Duly accomplished OFW Information form
  • Photocopies of the following
    • Valid Philippine Passport (data page)
    • Valid residence permit / Permit to Stay for Work / Employment Authorization Card
    • Any proof of employment:
      • Proof of Payment or Contribution to the Social Security System of the Host Country
      • Pay Slip issued by the Employer or Company
      • Any other proof of employment as may be required to validate the OFW’s continued presence and employment abroad
  • Cash payment of $25 (to be converted to Euros)

Please download this leaflet for more information on OWWA benefits.

WELFARE ASSISTANCE

POLO provides free counseling on labor and employment-related problems and other welfare assistance to distressed OFWs. It also assists in the repatriation of OFWs who are active OWWA members.
OFWs may avail of these services by conferring with the Labor Attaché and/or the Welfare Officer and by filling out a Request for Assistance Form.

REGISTRATION OF FILIPINO COMMUNITY ORGANIZATIONS

All Filipino community organization who wish to be registered by the Philippine Embassy. Please click this link for the guidelines and organizational profile form.

LOCAL JOB VACANCY ANNOUNCEMENTS

Employers may communicate/post vacancy notices through an Oferta de Empleo to be included in the POLO registry. Filipinos in need of work can consult the registry and can directly contact the employers listed in the vacancy notices for positions which interest them. Said vacancies can also be referred to Filipino organizations in the area.
This POLO assistance is free of charge to both employers and employees.